Article 1: Name
The formal name of this organization is The Society of Women Engineers (SWE).
Article 2: Purpose
The purpose of SWE shall be to empower women to succeed and advance in the field of engineering, and to be recognized for their life-changing contributions as engineers and leaders. As a collegiate section of the national organization, SWE will work towards its goal by fostering a collaborative environment for female engineering students.
Article 3: Membership Composition
Any person may attend SWE meetings. However, to be a member of a collegiate SWE one must be an undergraduate or graduate student of UCONN, to be a national SWE member, one must register and pay membership dues.
Article 4: Organization Officers
- President: This person is the primary student contact for the organization; the ?external spokesperson? of the group that regularly interacts with other student organizations and University officials. Feel free to name this officer as you like (i.e. president, editor, general manager etc.)
- Vice President: This person is to assist the president in his/her duty.
- Treasurer: This person will be primarily responsible for the organization's finances and to collaborate fund raising activities.
- Secretary: The secretary is responsible for taking minutes at meetings and distributing them to all officers the following week.
- Webmaster: This person is to maintain SWE?s collegiate website.
- Community Service Chair: This person is responsible for organizing community service activities.
- Social Event Coordinator: This person is responsible for coordinating social activities among members, other organizations and the School of Engineering.
- Public Relations: This person is responsible for promoting SWE activities and events; establishing and maintaining relationships with regional, national and professional contacts.
Organization officers will be selected by a nomination and election process. President, Vice President, Treasurer, and Secretary shall be elected before the end of the spring semester and will serve a term of one year. The rest of the officers shall be elected no later than October. The time between elections and the new term shall serve as a transition period for new officers.
Article 5: Decision Making Model
As a general rule, SWE shall use majority vote to make its decisions.
Article 6: Meetings
Meetings will be held every other week, dates to be determined by the officers with the consideration of members? schedules. A schedule of meetings shall be made within the first three weeks of the semester.
The general body meeting will begin by being called to order by the President. Minutes will be taken by the Secretary, and distributed to the organization?s officers the following week. The meeting will be ended by the President. The officers? meeting begins half an hour before the general body meeting. Additional officers? meeting will be added as needed.
Article 7: Organization Advisor
A full time faculty member from the Storrs University of Connecticut campus is eligible for the faculty advisor position. The Faculty advisor will be chosen by the officers and their term will last indefinitely, with an annual reappointment.
The Advisor?s duties shall include:
- Meeting with the organization officers on a regular basis.
- Attending organization meetings and activities.
The Advisor shall not have voting rights.
Article 8: Organization Funds
Means of acquiring funds will include application to USG for funding and implementation of fundraising events throughout the academic year.
Article 9: Amending the Constitution
This constitution may be amended by a two-thirds vote of all present voting members. A proposed amendment to the constitution must be submitted for voting by an officer to all officers at least one week before the biweekly meeting. Upon receiving the two-thirds vote in favor of a constitutional amendment, the organization advisor will be informed of the amendment.
Article 10: Beneficiary Addendum
In the event that this organization's account remains inactive for 12 consecutive months, the following beneficiary will receive the balance of the organization?s funds:
School of Engineering
UConn Unit 3187
- Serve as an external affairs representative.
- Appropriatly delegate tasks to peer leadership or the general body.
- Work cooperatively with professional chair to maintain positive relationships with professionals.
- Maintain open communication with officers, reminding them of responsibilities as well as suporting them.
- Conduct general body meetings with a clear agenda of all tasks to be accomplished and the time frame in which to do so.
- Act impartially and as a composed individual. Be a role model to all members of SWE.
- Responsible for supporting the goals of the professional chair and aiding whenever necessary.
- Submit quarterly reports (3 per year) in a timely manner
- Submit updates to the SWE magazine (officer receives email prompts)
- Serve the general body as the chief-most member in the society.
- Serve as an internal affairs representative
- Assume the position of president if the president is temporarily unable to serve.
- Manage all internal affairs of the organization.
- Ensure the chair holders are on task and meeting the organization?s goals.
- Fill in for any chair position when the chair holder is absent.
- Work closely with the president to help out with extra work that needs to be completed.
- Help the president plan and conduct meetings.
- Work closely with the recruiting chair to increase membership.
All of the knowledge needed will be included in the packet you get during SOLID Training. They will instruct you on everything you need to know.
- Coordinate tasks with the fundraising chair.
- For any fundraising events many things including change funds, receipt books, tables, and cash box will probably be your responsibility to get from the Student Activities Business Office (SABO).
- Receipt books can be ordered from SABO but must be returned at the end of the semester.
- Change funds must be ordered from SABO at least 5 days in advance of a fundraising event.
- Tip: In order to deposit money you must acquire some sort of verification of where the money came from, usually in the form of a receipt. Otherwise the money will be unverified and they will close your account until you give SABO verification. No anonymous donations are allowed without verification
Four financial reports are due during the semester. You will be instructed on how to complete these when you go to SOLID training. These must be completed on time.
This will be your most frequent duty as the Treasurer. Whenever a SWE member needs money from the SWE account, you must either write an advance, and re-deposit the remaining funds, or write a reimbursement for funds already spent by the member. You or one other authorized members must sign these check requests.
- The secretary is responsible for communication between the Executive Board, the committee chairs, and the general body membership.
- They are responsible for taking the meeting minutes during general body meetings and then posting these to the SWE blog within one week of the meeting.
- The Secretary also sends out the SWE updates and meeting reminders.
- Meeting Minutes should include the date, time, and location of the meeting. Include the agenda.
- Gather a list of participants with the goal to start keeping track of attendance.
- Touch on every main point covered in the meeting and note all the decisions and conclusions that were made. Include action items: Deliverables, Who is responsible for what item/action, and Due dates
- Include any relevant handouts or presentations
- Make note of the next meeting, time, and location
- Send out weekly emails. Emails should have a maximum of two colors, bold or highlight important details. Try to grab the readers attention. Use jokes or puns but try not to go overboard.