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May 9th 2015 – Undergraduate Ceremony Gampel Pavilion

CONGRATULATIONS! The day you and the important people in your life have dreamed of is almost here!

School of Engineering Undergraduate Ceremony

Timeline

 

Date: Saturday, May 9th 2015, 9:00 a.m.
Location: Gampel Pavilion
Times: 8:00 a.m. – Guests Admitted to Gampel
8:00 a.m. – Candidates line up in the Field House
8:30 a.m. – Procession forms in the Field House
8:45 a.m. – Procession Begins
9:00 a.m. – Ceremony Begins
11:30 a.m. – Family Photo (optional and at no cost to you) in the ITE lobby

 

Instructions to Candidates for Graduation

We have established guidelines designed to ensure that you, your family, and guests have a memorable day in celebration of your academic achievement. The School of Engineering requests your full cooperation in adhering to the following instructions so that Commencement is enjoyable for everyone.

Please note that there will NOT be a rehearsal.

On Commencement day, check in at the Field House no later than 8:00 a.m. At the Field House you will be provided with a card to fill out. This card will be used to call your name as you receive your diploma cover and to match your name with your photos. Please fill it out neatly and completely. Marshals will assist you in lining up and will lead the procession into Gampel. You will be seated in sections we have reserved for students by major.

Your guests will be seated on the other side of the auditorium in designated “open-seating” areas.

You will walk onto the floor (basketball court) to be congratulated, receive your diploma cover from the Associate Dean, have your photograph taken, and then you will return to your seat for the remainder of the ceremony. Your actual diploma will be mailed to your permanent home address a few months after Commencement.

OUT OF RESPECT FOR YOUR FELLOW GRADUATES and THEIR GUESTS: WE EXPECT YOU TO REMAIN IN YOUR SEATS UNTIL THE CEREMONY HAS CONCLUDED and the Faculty have recessed.

THE CEREMONY IS EXPECTED TO LAST APPROXIMATELY TWO HOURS.

Caps & Gowns

All students are required to wear the UCONN undergraduate cap and gown to Commencement if they wish to participate. No exceptions will be made to this rule. You will need to purchase your cap and gown at the UConn Co-Op. You must wear proper attire under your graduation gown. Mortarboards should be worn straight.

Singing of the National Anthem

If you, or a small ensemble of your fellow engineers, want to be considered to sing the National Anthem at the 2015 School of Engineering Undergraduate Commencement ceremony: email us at: ugcommencement@engr.uconn.edu. Out of respect for the nation, all candidates are asked to stand (for those who are physically able to do so), be attentive and silent during the singing of the National Anthem. All men are asked to remove their mortarboards during the singing of the National Anthem.

Tickets

Graduation tickets are distributed to students when they purchase their caps and gowns from the UConn Co-op. Each candidate can receive up to ten guest tickets when they purchase their cap and gown; this is the only way to receive the tickets. Even children age 4 years (and older) require a guest ticket for entry to the ceremony. Tickets are bar-coded to guard against copies being made for sale or other unauthorized use.

Candidates for Graduation do not need a ticket.

If you need extra tickets please send an e-mail to ugcommencement@engr.uconn.edu to be placed on a waiting list. Please provide your name and the number of extra tickets needed. Being placed on the waiting list is not a guarantee you will obtain extra tickets but we will do our best to meet reasonable requests.

Extra tickets will not be issued until a week or two before Commencement. We will notify the requesting student when the tickets are available. The prospective grad will need to bring their UCONN ID to be issued the extra tickets. Candidates for Graduation must pick up their extra tickets in person from the Undergraduate Programs office (EII room 304) during the hours of 8am and 5pm, Monday through Friday.

Photographs

Professional photographers from GradImages will take photographs of candidates in front of the School of Engineering banner and as they are presented with their diploma covers. If you wish to receive a color proof, you must fill out the address card that will be provided to you in the Field House. Proofs will be mailed to the address you provide on the card. You can reach GradImages at 1-800-261-2567 or service@gradimages.com.

Tripods are NOT allowed in Gampel Pavilion. Members of the audience using hand-held cameras may take pictures during the ceremony from areas reserved for that purpose. To accommodate everyone, individuals are requested to use these areas for only a short time and then return to their seats.

The School of Engineering is pleased to offer our graduates a complimentary, high-resolution, rights-released image of you, or you and your guests. The picture will be taken by a professional photographer from Defining Studios during the family photo opportunity in the ITE Building immediately after the ceremony and until 1:30 pm. You can share or print the image, without limits, once you receive it. You can also order professional prints of this image or candids taken on Commencement Day from Defining Studios (http://www.definingphotovideo.com). A representative from Defining Studios will provide information on how to obtain your complimentary photo.

Traffic

Traffic into the Storrs area is extraordinarily heavy on Commencement Day; please allow plenty of extra time. Parking will be available at no cost in the North and South Parking Garages on Commencement Day. Shuttle buses will run from parking lots F, X, 9, and S to and from Gampel for the duration of Commencement Day events.

Students and Guests Needing Special Accommodations

If you are an individual with a disability or have a guest that will need special accommodations, to ensure the provision of appropriate accommodations, please make your request in writing no later than April 20th by sending an email to: ugcommencement@engr.uconn.edu

The closest available area for handicapped parking is on the ground level of the SouthParking Garage. Handicapped parking spaces are only available for vehicles displaying a permit issued by a State Motor Vehicles Department. These spaces are limited and are filled on a first-come, first-served basis. We suggest that you consider dropping off guests needing special assistance with one other family member in front of Gampel. Gampel personnel will be happy to assist you and your guests.

For hearing impaired guests, the University provides a sign language interpreter for all ceremonies. Please let staff members know if you need this service prior to arriving at Gampel.

Slideshow

While guests are waiting for the ceremony to begin, we will run a slideshow of the graduating class in Gampel on the Jumbotron TVs. Candidates are offered the opportunity to submit a slide to be included in this slideshow. Students will be notified months in advance of how, where, and when to submit the slide. The deadline for submission is set by Gampel, will be clearly publicized by the SoE Undergraduate Programs Office, and is firm. Students missing the deadline will not be included in the slideshow.

The slide must meet all of these conditions:

  • Gampel requires the picture slide be in bitmap format (.bmp), cropped to exactly 720 pixels wide by 480 pixels high (landscape orientation)
  • Picture must be of the candidate ONLY (no group shots, but blurring the faces of any people in the background is fine)
  • A caption is required ON the slide with: first and last name, major, and hometown (any font and size that fits). No other information can be included
  • Appropriate for family viewing

ALCOHOL POLICY

Alcohol is not permitted at the Field House or Gampel and will be confiscated before entry.

Additional details, including helpful FAQs, may be found on the following website:

University: http://commencement.uconn.edu Or you may e-mail or call for additional information: commencementoffice@uconn.edu or 860-486-6800.

Thank you in advance for your cooperation and CONGRATULATIONS! We hope that you, your family, and guests have an enjoyable day on campus as you celebrate this momentous academic achievement.

All the Best,

Faculty and Staff