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Article I
Name and Scope
1. This
organization shall be called the Connecticut Association for Computing Machinery Special Interest Group Computer-Human Interaction, also known as the ConnCHI. In these bylaws it is referred to as the Chapter;
the Association for Computing Machinery is referred to as the ACM.
2. The scope of the Chapter is Computer-Human Interaction
3. The Chapter will support activities complimentary to ACM SIGCHI, the ACM,
and other ACM activities in the Connecticut area.
Article II
Purpose
1. The Chapter is organized and will be operated exclusively for educational and scientific purposes to
promote the following: *
a. To promote increased knowledge of and greater interest in the science, design, development and applications of modern computing in the area of computer-human interaction.
b.
A means of communication between persons having an interest in computing and computer-human interaction.
2. The activities of this Chapter will include the following:
a. Collecting and disseminating
through meetings, a Chapter Web site and/or other modes of communication.
b. Sponsoring meetings, discussion groups, and workshops.
c. Working with other ACM units on activities such as lectures,
professional development seminars and technical briefings.
3. The Chapter is chartered by the ACM. It is formed and will operate under the sponsorship of the ACM, the Membership Activities Board, and
the SIG Board.
Article III
Membership
1. Membership in the Chapter shall be open to all ACM members and nonmembers, upon request and payment of any local dues.
a. Voting
membership in the Chapter shall be granted to all ACM members and ACM SIG members in the locality served by the chapter.*
b. Student membership shall be open to all full-time students.
Student membership shall not exceed 75 percent of regular member dues.
Article IV
Officers
1. The officers of this Chapter shall be: President/Executive Council Chair, Program
Committee Chair, Information Committee Chair, Membership Committee Chair, Secretary and Treasurer (the positions of Secretary and Treasurer may be combined to form a single position).
2. All officers of the
Chapter must be voting members of the ACM and members of the ACM SIGCHI.*
3. The officers shall be elected by a plurality of the votes cast at the annual election meeting. They shall take office on January 1
and serve for one year.
4. In the event of a resignation by a Chapter officer, an announcement for a volunteer to act as interim officer will be made. If more than one individual requests the position,
the selection will be decided by a vote of the remaining Executive Council members. In the event of a tie, the final decision will be made by the President/Executive Council Chair.
Article V
Duties of Officers
1. The President/Executive Council Chair is the principal officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and
procedures of the ACM and these bylaws. The President/Executive Council Chair shall preside at all meetings of the chapter and of its Executive Council.
2. The positions of President/Executive Council Chair,
Program Committee Chair, Information Committee Chair, Membership Committee Chair, and Secretary/Treasurer (the duties of the Secretary and Treasurer may be combined to form a single position) will be elected during
the yearly election period during the months of November and December.
3. Committee Chairs shall preside at meetings in the absence of the President/Executive Council Chair, assist the President/Executive
Council Chair in the management of the Chapter, and perform other duties that may be assigned by the President/Executive Council Chair.
3. The Secretary shall keep the minutes of all Chapter and Executive
Council meetings. Other duties of the Secretary/Treasurer include:
a. Preparation of the annual report for presentation at the election meeting.
b. Preparation of the Chapter's activity report and
officer contact information, and submission of these to ACM headquarters.
c. Submission of any proposed amendment to these bylaws to the Chair of the Membership Activities Board. Proposed amendments
will be approved by the ACM Chair of the Membership Activities Board before they will be submitted to the Chapter's membership for a vote.
d. Perform other duties as assigned by the Chair.
4. The
Treasurer shall collect dues, pay all bills, and maintain the Chapter's financial records. Duties of the Treasurer shall also include:
a. Preparation of the Chapter's annual financial report for presentation
to the Chapter at the annual election meeting.
b. Completion and submission of the financial report to ACM headquarters.
c. Performance of other duties as assigned by the Chair.
Article VI
Executive Council
1. The Executive Council shall consist of the immediate past President/Executive Council Chair, and chairs of the Chapter's standing committees.
2. The term of
the members of the Executive Council shall be coincident with the terms of the officers. They shall take office on January 1 and serve for one year.
Article VII
Standing Committees
1. The standing committees of the Chapter shall be Program, Information and Membership.
a. The Program Committee shall plan and make arrangements for the technical programs of the Chapter's meetings in
accordance with the membership's interests and the aims of the Chapter as set forth in Article II.
b. The Information Committee shall create and maintain the Chapter Web site and publish and distribute all
notices and publicity for the Chapter.
c. The Membership Committee shall maintain a membership/mailing list, track member needs/wants, and manage membership drive activities.
Article VIII
Temporary Committees
1. An Audit Committee shall be appointed by the Chapter Chair at the close of the fiscal year to assure the accuracy of the accounting of the Chapter’s funds for the year.
This Committee should also verify the accuracy of the Financial Report prepared by the Treasurer for submission to ACM headquarters.
Article IX
Meetings
1. Meetings shall be held as
planned by the Program Committee. The Chapter shall hold meetings only in places that are open and accessible to all members of the Association.*
2. The Annual Business Meeting should be held at the last
meeting of the program year. At this meeting, the Secretary and Treasurer each shall present the required reports. Also, the Executive Council membership election process shall be initiated.
3.
Written (e-mail) notices of all meetings shall be distributed to all members at least one week prior to any meeting.
Article X
Disbursements and Dues
1. Disbursements from the Treasury
for Chapter expenditures shall be made by the Treasurer with authorization of the Executive Council and shall be included in the minutes of its meetings.
2. Dues shall be fixed annually by the Executive Council.
Article XI
Amendment and Voting Procedures
1. All proposed changes to these Chapter Bylaws shall be approved by the Chairs of
the Membership Activities Board and the ACM Constitution and Bylaws Committee before being presented to the Chapter membership for a vote.*
2. No official business of the Chapter shall be conducted unless a
quorum is present (and/or participates; e.g., e-mail-based voting). A quorum of the Chapter shall be defined as 30% percent of the voting membership of the Chapter or at least 5 voting members, whichever is
greater.
3. A simple majority of the voting members present (and/or participates; e.g., e-mail-based voting) shall be required to carry a motion.
4. Officers will be elected by a plurality of votes
cast. If the election is conducted by e-mail ballot, sufficient ballots must be returned to have constituted a quorum.
a. Elections shall take place on a yearly basis with the nomination process
beginning September 1, ballot distributions made within one week prior to or following the November meeting
b. The ballot submission deadline will be three weeks following the November meeting.
c.
Election results will be distributed prior to January 1 of the following year.
Article XII
Dissolution of the Chapter
1. Dissolution of this Chapter by consent of the members shall
consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Chapter for the purpose of taking this vote.
2. Should
this Chapter be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by the Membership Activities Board.*
*Mandatory Statement
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